Health Navigator EMR
Week 1 UAT Sessions Overview
Al Baraya Medical Care Company | ﺷﺮﻛﺔ رﻋﺎﻳﺔ اﻟﺒﺮاﻳﺎ اﻟﻄﺒﻴﺔ

November 16-20, 2025

Phase-1 Implementation | VCS-A3HITECH

Week 1 Overview
5 Days | 10 Sessions | Core EMR Workflows

📅 Duration

November 16-20, 2025
5 consecutive days

⏰ Daily Schedule

Morning: 11:00 AM - 1:00 PM
Afternoon: 2:00 PM - 4:00 PM

🎯 Focus Areas

Clinical Workflows, Nursing Management, Doctor Workbench, SAP Integration

👥 Stakeholders

Clinical Leads, Nursing Leads, IT Team, SAP Team, Department Heads

Session Objectives

  • Demonstrate complete end-to-end EMR workflows
  • Validate system configuration against business requirements
  • Gather feedback for refinements before go-live
  • Train key users on core system functionalities
Day 1: Sunday, November 16
Foundation - Clinical & Nursing Basics
⏰ Morning Session: 11:00 AM - 1:00 PM
EMR Clinical Flow (Part 1)
Leads: SQ, Dr. Ibrahim Asiri, Dr. Jamil, Yasmin, Seham, Abdul Kareem, Hadi, Arlyn

Coverage:

  • Patient Registration with National ID verification
  • MPI (Master Patient Index) duplicate checking
  • Encounter Management (Outpatient & Inpatient)
  • Clinical Documentation & Chief Complaints
  • Demographics, Insurance, Emergency Contacts
⏰ Afternoon Session: 2:00 PM - 4:00 PM
Nursing Workflow (Part 1)
Leads: Yasmin, Dr. Jamil, Abdul Kareem

Coverage:

  • Nursing Assessment & Documentation
  • Care Plans creation and management
  • Vital Signs tracking and trending
  • Pain scale and consciousness level recording
Day 2: Monday, November 17
Advanced Clinical & System Integration
⏰ Morning Session: 11:00 AM - 1:00 PM
EMR Clinical Flow (Part 2)
Leads: SQ, Dr. Ibrahim Asiri, Dr. Jamil, Yasmin, Seham, Abdul Kareem, Hadi, Arlyn

Coverage:

  • Investigations & Lab/Radiology Orders
  • Order Management & Routing to departments
  • Inpatient Admission & Ward/Bed Management
  • Discharge Process & Summary generation
  • Billing Integration & Patient Portal
⏰ Afternoon Session: 2:00 PM - 4:00 PM
SAP-EMR Integration
Leads: Hadi, SQ, Waqas, Sultan

Critical Integration Points:

  • Patient Master & Item Master synchronization
  • Billing data transfer to SAP
  • Payment posting and reconciliation
  • GL (General Ledger) posting workflow
  • Inventory synchronization between systems
Day 3: Tuesday, November 18
Doctor Workbench & Medication Management
⏰ Morning Session: 11:00 AM - 1:00 PM
Doctor Workbench Flow (Part 1)
Leads: Dr. Ibrahim, SQ, Dr. Jamil, Abdul Kareem

Coverage:

  • Physician Dashboard & Patient Worklist
  • SOAP Templates (Specialty-specific)
  • Clinical Documentation & Progress Notes
  • Smart Text, Macros & Voice-to-text
  • Problem List & Active Diagnosis Management
⏰ Afternoon Session: 2:00 PM - 4:00 PM
Nursing Workflow (Part 2) - EMAR
Leads: Yasmin, Dr. Jamil, Abdul Kareem

Electronic Medication Administration:

  • EMAR - Electronic Medication Administration Record
  • Barcode scanning (Patient wristband & Medication)
  • Documentation of administration time and route
  • Missed dose alerts & follow-up actions
  • Medication safety checks
Day 4: Wednesday, November 19
Advanced Doctor Features & Nutrition Services
⏰ Morning Session: 11:00 AM - 1:00 PM
Doctor Workbench Flow (Part 2)
Leads: Dr. Ibrahim, SQ, Dr. Jamil, Abdul Kareem

Advanced Features:

  • Transcription Services Integration
  • CDS (Clinical Decision Support) Alerts
  • Deficiency Tracking & Chart Completion
  • Order Management & Pending Orders Dashboard
  • LIS/RIS Integration & Critical Results
  • Drug-Allergy & Interaction Checking
⏰ Afternoon Session: 2:00 PM - 4:00 PM
Nursing Workflow (Part 3) - Nutrition Services
Leads: Yasmin, Dr. Jamil, Abdul Kareem, Nutrition Lead

Coverage:

  • Dietary Assessment & Nutritional Screening
  • Meal Planning & Diet Order Management
  • Special Diet Requirements & Restrictions
  • Nutrition Services Workflow
Day 5: Thursday, November 20
Support Services - Housekeeping & Blood Bank
⏰ Morning Session: 11:00 AM - 1:00 PM
Nursing Workflow (Part 4) - Housekeeping Services
Leads: Yasmin, Dr. Jamil, Abdul Kareem, Housekeeping Lead

Coverage:

  • Room Cleaning Request Management
  • Environmental Services Workflow
  • Infection Control & Terminal Cleaning
  • Service Request Tracking & Completion
⏰ Afternoon Session: 2:00 PM - 4:00 PM
Nursing Workflow (Part 5) - Blood Bank Services
Leads: Yasmin, Dr. Jamil, Abdul Kareem, Blood Bank Lead

Transfusion Management:

  • Blood Product Ordering & Requisition
  • Cross-matching & Compatibility Testing
  • Transfusion Administration & Monitoring
  • Adverse Reaction Documentation
  • Blood Bank Inventory Management
Success Factors & Expectations
Making Week 1 UAT Effective
Required Preparation
  • All system owners and leads must attend their designated sessions
  • Review relevant workflow documentation before each session
  • Prepare realistic test scenarios and sample data
  • Ensure all systems are configured and ready for demonstration
During Sessions
  • Active participation and hands-on testing by all attendees
  • Document all issues, gaps, and enhancement requests
  • Validate workflows against real-world clinical scenarios
  • Ask questions and seek clarifications immediately
Expected Outcomes
  • Complete validation of core EMR workflows
  • Consolidated list of issues for resolution
  • Sign-off on validated functionalities
  • Readiness assessment for Week 2 advanced workflows
Support & Resources
We're Here to Help

📋 Session Materials

All workflow documents, test scenarios, and training materials will be shared before each session

🐛 Issue Tracking

Log all issues and feedback in the designated tracking system immediately after each session

👥 Key Contacts

Clinical Lead: Dr. Ibrahim Asiri
Nursing Lead: Yasmin
Technical Lead: SQ, Hadi
SAP Integration: Waqas, Sultan

📞 Emergency Support

For urgent technical issues during sessions, contact the IT support team immediately

Remember

Week 1 UAT is critical for identifying and resolving issues before go-live.
Your active participation and honest feedback are essential for project success!

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